Run your tutoring, books and all, tax-ready
StudyRoster is the one app built for independent tutors and small centers. It handles your scheduling, invoicing, online payments, and tax-ready bookkeeping, so the business side of tutoring runs itself and tax time is a download, not a weekend.
Free 30-day trial. No credit card required.
Everything the business side of tutoring needs
Scheduling, invoicing, online payments, and tax-ready bookkeeping in one tutor-native tool, so the admin takes minutes and the rest of your day is teaching.
Your books, ready for tax time
Every paid session and every business expense, organized by year, quarter, and student. When tax time comes you download one clean CSV for yourself or your accountant. It is built from your own records, never a third party.
- Income and expenses in one ledger
- Tax-ready CSV export, anytime
Your whole week, at a glance
A clean calendar for one-time and recurring sessions. Book in seconds, spot conflicts before they happen, and see exactly who you are teaching next.
- Recurring sessions set up once
- Conflict detection built in
The reminders you keep forgetting to send
Parents get an email 24 hours and 1 hour before every session. No manual texts at 9pm, and far fewer no-shows. It is the one feature most competitors get wrong.
- Sent automatically, every time
- Fewer missed sessions and lost income
Send invoices, get paid online
Completed sessions become a polished PDF invoice, formatted for parents, in two clicks. Let parents pay online by card, or record cash, check, and transfer yourself. Every family's running balance updates without a spreadsheet.
- Online card payments, powered by Stripe
- Running balance per family
Parents stay in the loop, without the back-and-forth
Write a quick note after each session on what you covered and what is next, then share a read-only link. Parents see their child's progress, no login required, and you keep teaching instead of typing update texts.
- Shareable progress summaries
- No parent account needed
Covered factoring quadratics. Maya is getting faster at spotting common factors and worked through the harder set with little help. Homework: problems 1 to 12, due Thursday.
This is the actual app, not a concept
StudyRoster is live software. Here is what you sign in to: a clean dashboard, your week on a calendar, and invoices you can send in a couple of clicks.
Click any screen to see it full size.
Know exactly where your practice stands
StudyRoster turns your own sessions and invoices into the few numbers that actually help you decide what to do next, all on one private dashboard.
Built for tutors, priced for tutors
The cheap tools are thin. The full tools are built for agencies and priced like it. StudyRoster is the one made for an independent tutor or a small center.
| What you need | Cheap tools | Agency tools | StudyRoster |
|---|---|---|---|
| Scheduling and recurring sessions | Yes | Yes | Yes |
| Reminders that actually send | Weak | Yes | Yes |
| Invoicing and online card payments | No | Yes | Yes |
| Tax-ready income and expense export | No | No | Yes |
| Tutor-native fields (subject, grade, curriculum) | No | Generic | Yes |
| Running in under 10 minutes | Maybe | No | Yes |
| Price for an independent tutor | $9 to $19 | $50 to $130 | From $10 |
Up and running in three steps
No migration project, no onboarding call. Most solo tutors are booking their first session in under ten minutes.
Add your students
Pop in your roster with the things that actually matter to a tutor: subject, grade, and your rate per student.
Set your schedule
Book one-time or recurring sessions on a clean calendar. Reminders to parents are switched on by default.
Get paid
Turn finished sessions into a PDF invoice, send it to the parent, and track who has paid. No spreadsheet required.
A small center is usually set up in under thirty minutes.
One tool for the whole job
Every paid plan includes all of it. No add-ons, no upsells, no surprise tiers for the basics.
Simple, honest pricing
Start with a free 30-day trial, no credit card required. Every plan has unlimited students and every feature, including the income and tax export. Save 20% with annual billing, and cancel anytime.
- Unlimited students
- 1 tutor
- Invoicing and payment tracking
- All features
- Unlimited students
- Up to 5 tutors
- Team scheduling
- All features
- Unlimited students
- Up to 15 tutors
- Reporting and team insights
- All features
Every plan starts with a free 30-day trial. No credit card required to start.
Questions tutors ask
How long does it take to get started?+
Most solo tutors are running in under ten minutes: add your students, set your rates, and book your first session. A small center is usually set up in under half an hour.
Do my students or parents need an account?+
No. Parents receive reminders by email and can open a read-only session note or invoice from a link, with no login required.
Is StudyRoster tax software?+
No. StudyRoster organizes your own income and expenses into a clean, tax-ready summary that you or your accountant can use, and you can download it as a CSV anytime. It does not file your taxes or give tax advice.
Can parents pay online?+
Yes. Connect your account and parents can pay an invoice online by card, with payments handled securely by Stripe. You can also record cash, check, and transfer payments yourself.
Is there a discount for annual billing?+
Yes. Choosing annual billing saves you 20% versus paying monthly. Use the Monthly and Annual toggle on the pricing cards to compare.
Is there a free trial?+
Yes. Every plan starts with a free 30-day trial, no credit card required. You get the full set of features and unlimited students during the trial. When it ends you choose a plan to keep adding records, and your existing data stays available to view and export.
Can I switch plans as I grow?+
Yes. Start on Solo as an independent tutor and move up to Center or Studio as you add tutors. Your data comes with you.
Get back to why you started tutoring
Let StudyRoster handle the scheduling, invoicing, payments, and bookkeeping, so your energy goes where it matters: your students. Set up your roster in under ten minutes.
Start free trial